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Checklist for your event |
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Type of Event |
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- Study day
- Seminar
- Conference
- Special Events
- Incentives
- Study day with Mini Exhibition
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Objectives |
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- Rewards (clients, sales force etc…)
- Incentives (sales team, sales force)
- Launch of a new product (clients, prospects)
- Business meetings (management, sales teams)
- Informative (Seminar, Study day, Residential Conference)
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Choice of Venue |
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- Hotel
- Convention and Conference Centre
- Unusual venue e.g museum or important attraction
- Other
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Date and Duration |
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Is it a one day meeting with over night accommodation for speakers or delegates? |
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Number of Participants |
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This is important as the hotel of your choice may not be able to accommodate large numbers for accommodation |
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Accommodation |
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You should accommodate all the participants in the same hotel. If this is not possible, try to use the minimum of two venues and ensure careful planning of the transfers between accommodation and venues. The hotel should be compliant with the Disability Act and you should find out how many disabled rooms they have and view this when you conduct your site visit. |
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- Reservation Conditions
- Option Terms0
- Retrocession Policy of Option (terms, condition, delay
- Confirmation of Reservation
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Is the venue of your choice appealing and can it offer the following? |
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- Accessible – Close to the tube and railway stations?
- Location – Central?
- Flexible layout – possibility of breakout rooms and various combinations?
- Catering at various levels to suit the event?
- Reasonably prices?
- Well equipped
- Dignified and business like, but not overbearing or lavish
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